Administrative Assistant II - (Tallahassee) in Tallahassee, Florida For Sale
An Administrative Assistant II provides general administrative support to the Manager and/or Senior staff member and manages all basic support operations for them. The duties may also include assignment of specific tasks when necessary. Occasional coverage of other clerical desks and support functions may, at time be required. Manage calendars and schedules appointments, screen incoming calls and correspondence and respond independently when possible. Organize events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers. Prepare agendas, notices, minutes and resolutions for corporate meetings. Prepare confidential correspondence, reports and other documents. Perform confidential secretarial functions including developing and typing written correspondence. Respond to routine external correspondence. Type memos, purchase requisitions, payment requests and other department forms and documents. Arrange detailed travel plans and itineraries, compile documents for travel-related meetings. Prepare expense reports and reimbursement documentation and reconcile corporate credit card account(s). Maintain confidentiality of all corporate, personnel and research matters. Perform other duties as assigned SKILLS/ABILITIES Problem solving-the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality. Interpersonal skills-the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things. Oral communication-the individual speaks clearly and pleasantly. Written communication-the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information. Planning/organizing-the individual prioritizes and plans work activities and uses time efficiently. Quality control-the individual demonstrates accuracy, thoroughness, and monitors own work to ensure quality. Adaptability-the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Dependability-the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. KNOWLEDGE: Relies on experience and judgment to plan and accomplish goals Client programs and document identification Excellent computer skills Microsoft Office Suite of applications EDUCATION: High School Diploma Required, BA or BS preferred EXPERIENCE: 2 to 4 years of equivalent experience
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